Why do I need to plan an induction for my new joiner?
The Clinical School aims to create a positive experience for all new joiners from their first day with us and we believe a well-planned induction process is the perfect way to start.
The aim of induction is to help the new joiner feel welcomed and to adjust to their new working environment as well as helping them become effective as quickly as possible in their new role. In addition, it is likely to shape their perception of the role, the department and the University itself.
Having a structured and well planned induction has shown to play a big part in improving long term staff retention and it ensures everyone is treated fairly and receives the same information to set them up for success in their new role.
Planning an induction for a new joiner allows the line manager to also provide guidance on different policies, procedures and training required for the role.
What are the key tasks I need to do to plan an induction?
The induction should cover a variety of aspects from preparing for the arrival for your new joiner and more information can be found in the managers guidance. This should include organising IT equipment, passwords and phones are ready for their arrival, preparing for their first week, first month and beyond including first day essentials such as meeting with the team and key contacts, setting up a welcome desk with stationary, supplies and information and getting logged in to their computer through to planning the first few weeks with details of essential training, information on the department, their role, planning probation meetings, what training they will need for ongoing development and more. Review the manager guidance webpages for more information.
My new joiner is moving from another department/part of the University to my team. What kind of induction would I plan for them?
The new joiner would be required to complete a new induction with the new department because there will be different expectations and different needs in their new position. In addition to this, the new starter will be working with new colleagues in a different working environment and therefore it is important to help them settle in to their new role. Review the induction planning checklist and employee induction checklist and consider what parts of this would be relevant.
What do I need to do differently for a new joiner working in a Laboratory?
In addition to the induction that all new joiners receive, staff working in a lab will be required to cover additional tasks. These can be found on the lab induction webpages.
What is the Regius Welcome Event and how does my new joiner get invited?
The Regius Welcome Event is held each term at the Clinical School and is a chance for new joiners from all departments to interact and meet other new joiners, find out more about the Clinical School, the culture and vision as well as hearing directly from the Regius, Director of Organisational Affairs and HR.
New joiners will receive an invitation to the Regius Event which will be sent to the individuals departments 2-3 weeks before the event is due to take place. There will be refreshments and snacks along with different resources giving new joiners information about the Clinical School.
How do I get a University access card for my new joiner?
New staff will be guided through the process of applying for a University Card by their local Card Representative or by a departmental administrator.
Not all staff are eligible for a personal card, you must meet the following criteria to be eligible:
- You must have a contract that is over 1 month long (particularly pertinent to visiting academics)
- You must not be employed via the Temporary Employment Service (TES). TES staff are not eligible for a personal University Card but will be issued with a temporary access card for each assignment.
More information can be found here.
Does my new joiner need an NHS card and how do I get one for them?
Your new joiner will need to complete an ‘Access Form’ supplied from the departmental administrator. Once this is fully complete and signed by the individual and the departmental administrator it then needs to be scanned and sent to the HR Staff Hub Team for approval at email@example.com.
Once approved it will be sent back to the department and this will need to be taken to the access office located at Addenbrookes hospital who will activate the access card. This will give them access to their department and other buildings they require access to. If your new joiner has requested car parking and they meet the eligibility criteria they will also use this card to gain access to and from their allocated car park.
You can also download the NHS access form by clicking on the relevant form below.
What is the difference between a University access and a University card?
The University card looks like a credit card containing the cardholder’s name and photo, plus a barcode that is primarily used for University Library borrowing.
Access – most University buildings are now using the University Card as a ‘key’ to gain entry. Your card will need to be activated for this service and access to specific doors will need to be granted before you can gain entry.
Identification – the card identifies you as a University employee or student, for students this is particular important around exam time where you will need your card to gain entrance into your examinations.
Library Services – all personal University Cards carry a barcode on the back, this barcode can be used by the library to turn your card into a library card.
Additional Privileges – the University Card is recognised by many businesses in Cambridge and around the world, production of the Card may entitle you to discounts.
In comparison, an access card is a white NHS card that tells other members of staff/the public that you work on the Cambridge Biomedical Campus and allows access to Addenbrookes Hospital facilities/areas and also provides access to the staff Car Parks on site, if you have been given access.
Is car parking available for my joiner and if so, who do they contact?
Due to limited car parking spaces being available at the Addenbrookes site, individuals will need to complete a car parking access form if they would like to be considered for a space.
Your departmental administrator will have car parking forms if one is required. If an individual would like car parking they will need to state the reason why in the listed categories, supply their post code to show how close/far they live from their workplace and their vechile registration number. Once the form is completed, it should be sent to the HR Staff Hub Team at firstname.lastname@example.org.
Who can I speak to for more information about induction in the Clinical School?
The Clinical School HR webpages hold a wide range of information regarding induction. However, if you are a departmental manager seeking more guidance about induction contact the HR Staff Hub Team.
If you are a new starter, contact your departmental administrator or departmental HR team who will happily answer any queries you have.
What facilities are on the Biomedical Campus that my new joiner can access?
The Biomedical Campus has many facilities open to all staff. Below is a list of some of these facilities.
- School of Clinical Medicine Canteen on the ground floor of the Clinical School building
- School of Clinical Medicine library on the first floor of the Clinical School building
- Frank Lee Sports Centre
The Biomedical Campus also hold many events, for instance every Tuesday between 12pm-12:30pm there is a lunchtime walk. To take part all you need to do is meet the group at the front of the concourse. Events take place throughout the year and will be advertised on the Clinical School Events page.
As part of the Clinical School induction we run an induction walking tour which individuals can sign up to which highlights the different facilities around the campus and how to get involved. See the events section of the webpages to sign up.